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Urgent Opening_ Secretary to CXO_Greaves Cotton_ Mumbai (Kurla)

4 - 8 YearsMumbai

Posted: 43 days ago

Job Description

Job Role :

  • Executive Assistance
  • Holistically Managing the CEO's complex and frequently changing calendar by
  • understanding priorities.
  • Assigning review time on the calendar for important project deadlines
  • Blocking appropriate contingency time on the calendar to handle unscheduled event
  • Sorting, replying and filling internal and external correspondence within desired time
  • Collating & gathering proof briefing materials, agendas and decks for all executive-level meetings
  • Preparing the Agenda of the meetings
  • Recording, summarizing and publishing minutes of meetings within 24 hrs.
  • Assisting in arranging Corporate Conferences
  • Assisting in arranging Clients' Itineraries
  • Arranging client meetings, conference calls
  • Updating Master Database - corporate contacts
  • Arranging monthly Line of Business meetings
  • Handling filing and maintaining systematic filing system
  • Pre Reading / Organizing documents for signatures/ approval of the MD.

Travel Management
  • Booking flights, hotels, local transport and other logistics in accordance with the company policy.
  • Processing the Foreign visa requirement.
  • Forex settlement and Ordering Forex.
  • Travel Insurance.
  • Gift Arrangement.
  • Preparing complete folder for Travel and Itinerary. Ensuring the C.E.O. / Director is provided with necessary documents, visa(s), and foreign currency prior to international travel etc.
  • Maintaining travel logs and rewards / loyalty programs

  • Coordinating with hotels /Vendors for Banquets, meetings rooms when required
  • Arranging lunch/tea coffee during Meetings/Conferences
  • Arranging all logistics like equipments, meals etc. for the meetings
  • Arranging accommodation and vehicle for guests
  • Requisitions of stationary, visiting cards etc. for MD office

Salary: INR 1,50,000 - 3,25,000 P.A.
Industry: Automobile / Auto Anciliary / Auto Components
Functional Area: Executive Assistant, Front Office, Data Entry
Role Category: Other
Role: Secretary/PA
Employment Type: Permanent Job, Full Time

Desired Candidate Profile

This Position will be on a Third Party Payroll.

Working Days : Monday to Friday
Working Hours : 9:00 am to 5:30 pm

Job Location : Kurla West

Minimum Qualification of a Graduation is a Must with excellent communication & coordination skills. 

Company Profile

Greaves Cotton Ltd
Leading Automobile Engineering & Manufacturing Company
View Contact Details+
Contact Details

Recruiter Name:Anuja Kadam

Contact Company:Greaves Cotton Ltd